Dear ESP Colleagues,
ESP Dues Renewal Time is Here Again
It is that time of year to renew your ESP Dues. Many chapters start the dues renewal process in the fall when they have an annual Extension conference,
others are just now beginning the process. This year brings the second year for the original seven chapters to pilot and six new chapters that have joined the online membership managment system.
We are continuing to using the system called Wild Apricot to serve as our membership tool. The Alabama / Alpha Pi Chapter, the Hawaii / Alpha Omega Chapter, the Illinois / Alpha Nu Chapter, the Idaho / Theta, the Maryland / Tau Chapter, the New Jersey / Alpha Xi, Wisconsin / Alpha Sigma Chapter have all agreed to participate again this year. The six new chapters that have joined in are the Washington D.C. / Mu Chapter, the Iowa / Alpha Mu Chapter, the Georgia Alpha Beta Chapter, the Kansas / Alpha Rho Chapter, the Minnesota / Pi Chapter, the Michigan / Alpha Psi Chapter and the Texas / Alpha Zeta Chapter have joined in this year. Those chapters represent 877 of our 2,300 annual members. We also have the records from over 550 life members who have email addresses who are also a part of the total membership whose records are on file in the new system.
There are a number of advantages to the new system including: 1) members can update their own records including changing addresses, phone numbers and emails, 2) members will be able to pay by check, credit card or chapters who are part of a local JCEP can still pay for the ESP members with one check from the chapter, 3) we can create a member only section with information, member directories, and blogs or discussion groups, 4) Each chapter will have a designated member that will be able to access member data and will be able to email information to members or selected groups of members in their chapter, 5) we will be able to use the system to register members for conferences (no more entering all of your personal information), 6) automated messages will be sent to remind members when it is time to pay dues, 7) we can use the system to allow members to donate to the Development Fund campaign at any time, and 8) the online database provides a safe storage that is backed up insuring that our historical membership database will be safe and secure.
So far we have received some good comments about the system, members have indicated that they like it. We will need a bit more training for the chapter administrators but we will be working on that soon. We have encountered a few challenges but we have been able to resolve those satisfactorily at this point.
The ESP National Board has committeed to a two year funding of the pilot. We will provide the opportunity for more chapters to join in the pilot in 2017. Hopefully we will have all chapters onboard the online system by 2018.