Epsilon Sigma Phi
The Extension Professionals' Organization

Chapter Management

This page is intended to support Chapter Officers.  Please contact the National Office for assistance. Some links on this page are restricted to ESP members and some are restricted to chapter officers only.

Chapter Management Tools

Chapter Handbook - A section within the ESP National Handbook, this is the national policy manual for chapters. This section includes criteria for a strong chapter, guidelines for officers and committees, policy on paying dues, and much more.

Membership Management (information and data for managing chapter membership)

Chapter Resources - Collection of resources available to chapters.

Four Required Chapter Submissions to the National Office

Chapter Officer Update Form (please complete after election, you can specify date for taking office)

Chapter Annual Report - Due May 1 of each year. 
  • Submission of this survey will serve as your annual report and chapter recognition application. 
  • Chapter of Merit and Achievement in Chapter Membership awards are presented from information received in this survey. 
  • Chapter support documents for the chapter resources and upcoming chapter training opportunities will be developed from information received in this survey. 
  • This survey is an effort to merge multiple requests into a single form. 
  • Visit the Chapter Recognition Program information page for more information on the recognition part of the annual report.  

National Recognition Nomination Form - Due March 1 of each year

  • Use this form to nominate chapter winners for regional & national awards.  Chapter may only submit one nomination for each category.
  • You may review the current list of award applications / nominations that have been submitted online by visiting the Award Applications Submitted Page. (Access locked to Chapter Officers only). This online report is real time data and includes applications being submitted today at the chapter level.

Chapter Voting for National Board, Regional and National Recognition Awards - Due May 15 of each year.

Each year from April 15 - May 15 chapters will submit their annual ballot. Balloting is the responsibility of the chapter president.  Chapters submit one ballot that is weighted by number of chapter delegates. Chapter presidents should follow their chapter guidelines for completing the national ballot such as gathering input from other officers or a chapter awards committee.

Chapter Ballots are available here from April 15 - May 15



Epsilon Sigma Phi is a
501(c)3 non-profit organization.


55 Walton Place Drive
Newnan, GA 30263
470-347-0394

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