Epsilon Sigma Phi
The Extension Professionals' Organization

Organizational Governing Documents/Fiscal Policies

FINANCIAL REIMBURSEMENTS TO CHAPTERS/MEMBERS
Stipends, Scholarships, Chapter Dues, Authorized Purchases
All Non-Travel Reimbursements

(This Policy was reviewed, revised and approved by the ESP National Board on 7/7/2016)

National ESP Conference Stipends

Conference stipend request must be submitted to the National ESP Office within 30 days of the conference. See Reimbursement Website Page for reimbursement forms. Request for reimbursements will be filed electronically.

Voting Delegates to National ESP Council: Each voting delegate attending the National ESP Council Meeting will receive a stipend for participation (amount determined in annual budget). Voting delegates must attend National Council Meeting, their respective Regional Meeting, and the Entire Conference to receive reimbursement.

National ESP Committee Members: A stipend (amount determined in annual budget) is available to each committee member that attends the entire National ESP Conference, participating in their National ESP Committee meeting, and who attends their respective regional meeting.

Presenter Stipends: Presenters may be eligible for stipends (amount determined in Annual Budget). Types of presenters receiving stipends and amounts will be determined by the Professional Development Committee and announced with the conference call for proposals. The person receiving the stipend must attend their regional meeting and the entire conference for reimbursement.

Life Member Registration Rebates: ESP life members/retirees are eligible for a registration rebate for the National ESP Conference (amount determined in annual budget). Member must attend their regional meeting and the entire conference for reimbursement.

Members who are eligible for multiple stipends or reimbursements will receive only one reimbursement. The highest stipend or reimbursement amount for which a member is eligible will be the one that is awarded.

Chapter Extension Leadership Conference Stipends

Stipends will be sent automatically to the Chapter Treasurer within 30 days of conference for all chapters meeting requirements as outlined by the National Board.

Scholarship and Grants

Reimbursement must be requested electronically. See the Reimbursement Website Page for reimbursement forms. Funds will not be dispersed until all the requirements of the scholarship or grant are met as each scholarship or grant's specific guidelines.

Authorized Purchases

The National Office will reimburse any chapter or member for authorized purchases on behalf of the national program. Receipts documenting purchase must be submitted with reimbursement request See the Reimbursement Website Page for proper form and procedures.

Chapter Dues

Chapter dues collected by the National Office on behalf of the local chapter will be returned to the chapter three times a year.  Dues collected will be sent to the chapter treasurer. (revised 8/2018)


Epsilon Sigma Phi is a
501(c)3 non-profit organization.


55 Walton Place Drive
Newnan, GA 30263
470-347-0394

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