Epsilon Sigma Phi
The Extension Professionals' Organization

2020 ESP Call for Proposals

The ESP Professional Development Committee is seeking proposals for scholarly presentations for the 2020 ESP National Conference hosted by the New York Lambda Chapter in Rochester, New York, October 5-8, 2020. The theme for the conference is "Cooperative Extension...Focus on the Future".

We request members to submit proposals on current and emerging Extension topics that will engage all members with a variety of interests and experience. We also encourage proposals that highlight successful programs and strategies for reaching diverse and/or new audiences, such as urban, Latino, Millennials, etc.

The lead presenter must be a current member of ESP (either a new member this year, or a returning member who paid dues last year as well as this year) to submit a proposal.

An individual may be the lead presenter on only one concurrent session, research session or ignite session proposal submission. A person may be included as a co-presenter on one additional concurrent, research or ignite session proposal.

National Conference Proposals: Due by March 13, 2020
Lead presenters will be notified of their selection by June 1, 2020.

Submission Link at the bottom of this page

a) National Conference Concurrent Sessions Requirements:

Concurrent sessions will be 50-60 minutes in length, which includes setup, making the presentation, question/answer period and take down.

  • A session may be a presentation, panel discussion, round table discussion, hands-on demonstration or any other methodology.
  • An individual may be the lead presenter on only one concurrent session, research session or ignite session proposal submission.  A person may be included as a co-presenter on one additional concurrent, research or ignite session proposal.
  • One stipend will be given to the lead presenter of a Concurrent Session if that presenter fulfills all requirements to receive a stipend. See “Stipends for Current ESP Members” below.
  • Indicate whether you would be interested in submitting this as a Poster Presentation if not accepted for a Concurrent Session Presentation.
  • Proposals require a 300-word maximum abstract and a 50-word maximum summary submitted via the ESP website (click on the “submit” below.) Proposals will undergo a blind review process.

b) National Conference Ignite Session Requirements:

An Ignite Session is a method of sharing an exciting, educational message in five minutes. Presenters should cover a specific topic in a maximum of five minutes and may use up to 20 PowerPoint Slides that advance automatically. The presenter will have two additional minutes for questions and answers.

  • An individual may be the lead presenter on only one concurrent session, research session or ignite session proposal submission. A person may be included as a co-presenter on one additional concurrent, research or ignite session proposal.
  • One stipend will be given to the presenter of a Ignite Presentation if that presenter fulfills all requirements to receive a stipend. See “Stipends for Current ESP Members” below.
  • Proposals require a 300-word maximum abstract and a 50-word maximum summary submitted via the ESP website (click on the “submit” below.) Proposals will undergo a blind review process.

c) National Conference Research Presentation:

Research sessions will be 15-20 minutes in length, which includes setup, making the presentation, question/answer period and take down. There will be three sessions per concurrent session.

  • The intent is to share research related to Extension work in a specific program, topic, need or outreach method.
  • An individual may be the lead presenter on only one concurrent session, research session or ignite session proposal submission.  A person may be included as a co-presenter on one additional concurrent, research or ignite session proposal.
  • One stipend will be given to the lead presenter of a Research Session if that presenter fulfills all requirements to receive a stipend. See “Stipends for Current ESP Members” below.
  • Proposals require a 300-word maximum abstract and a 50-word maximum summary submitted via the ESP website (click on the “submit” button below.) Proposals will undergo a blind review process.

d) National Conference Poster Sessions Requirements:

Poster size will be exactly 48” wide by 36” high. Posters may be placed on the walls and wall mounts, on easels, or on one half of a 6’x30” skirted table, depending on hotel accommodations. Please indicate any display needs on proposal.

  • All posters exhibited during the National ESP Conference will undergo an additional review by a subcommittee of the ESP Professional Development Committee to determine awards.
  • Poster presenters will be expected to be available during a specified time to discuss their posters.
  • An individual may be the lead presenter on only one poster session proposal submission. A person may be included as a co-presenter on one additional poster session proposal.
  • Proposals require a 300-word maximum abstract and a 50-word maximum summary submitted via the ESP website (click on the “submit” below.) Proposals will undergo a blind review process.


    Scoring Criteria for all Concurrent, Ignite, Research and Poster Session Submissions – conducted via blind review

    Category   Points
    Presentation applies to a broad cross section of ESP members.
     0-15 pts
    Presentation has clearly defined outcomes and/or includes best practices.  0-20 pts
    Presentation topic is based upon a foundation of research, theory or practical application.
     0-20 pts

    Presentation topic represents a collaboration and team effort.

    • Collaboration and team effort demonstrated
    • Working across disciplinary areas, if appropriate
    • Ability to replicate program or research topic across Extension
     0-10 pts
    Presentation reflects innovation and cutting edge content.  0-10 pts

    Presentation stimulates audience engagement (as necessary or appropriate) and adoption of new practices or research.

    • Provides tools/resources to implement practices or research findings
     0-10 pts

    Presentation abstract clearly communicates content and intent of proposal

    0-20 pts
     Total Points Possible  100 pts


    Submission Link at the bottom of this page

    Additional National Conference Guidelines and Information

    All session presenters are responsible for:

    • Their own expenses including registration for the conference, travel, lodging, and workshop materials.
    • Presenting their session during their assigned time slot.
    • Being available for consultation with participants immediately following their presentation.
    • All conference presenters MUST register for the conference and are expected to attend the entire conference.
    • All presentations must be submitted to the ESP National Office for posting on the website.

    National Conference Stipends for Current ESP Members
    Current ESP members who participate in the entire National Conference may qualify for a stipend/award:

    • Concurrent Session Presentation: $250
    • Research Presentation:  $100 
    • Ignite Presentation: $100 
    • Poster Presentation: $100 (up to 10 awards for top-scoring posters).

    Other stipends are provided for:

    • Official National Committee Members: $200 (must attend and sign-in for your regional meeting and committee meetings during the conference), and
    • Council Voting Delegates: $200 (must be registered as a delegate, attend the regional meeting and check-in, and attend, as a voting delegate for your state at the National Council meeting).

    A member is eligible to receive only one stipend. The stipend with the highest value will be awarded. Following the conference, you must fill out the online stipend form located online and available after the conference.

    If you have questions, please feel free to contact Jeannette Rea Keywood, 2020 ESP Professional Development Committee Chair at reakeywood@njaes.rutgers.edu


    All proposals will be submitted using the same 2020 Conference Proposal Submission Form. You are required to log in with your ESP email address and ESP password if you are not already logged in.

    We have prepared a proposal preparation word document containing all the questions if you want to use it to prepare for submission. You will need to cut and paste your answers from the Word document to the online form but you may find this useful in preparing to submit your proposal.


    Epsilon Sigma Phi is a
    501(c)3 non-profit organization.


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    470-347-0394

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