Epsilon Sigma Phi
The Extension Professionals' Organization

National Board Elections - Due April 1 each year.

Application Process - Deadline April 1

Candidate must submit a National Board Candidate Application
Chapter Leadership must submit a Chapter Support for National Leadership
State Extension Director must submit a state Extension Director Letter of Support

Candidate will submit a 2 to 4 minute video addressing the following questions:

  1. What needs to occur at the chapter, regional or national levels to better serve the Extension Professional? 
  2. What can you do to help make this happen?

The National Office can help record this video through our Zoom classroom if needed.

Chapter Voting:  April 15 - May 15 each year.

Voting details are emailed to the Chapter President on or before April 15 of each year.

Guidelines for Officer Nominations and Elections (Handbook page 105)

Refer to article VI. Sections 1, 2, and 3 of the Bylaws for additional information.

  • Nominees are to be current Epsilon Sigma Phi members with leadership skills. They should be a self-starter and possess people skills.
  • Nominees must be willing to make the tenure commitments of the position (Second VP starts a 4 years progression and; Regional Vice President for 2 years or until a successor is elected.)
  • Nominees should have experience within Epsilon Sigma Phi as a chapter officer, service on a committee(s) or have served in some other leadership capacity for the ESP organization.
  • Nominees (annual members and life members) should have support from Director of Extension in the state where the nominee holds membership and have their Director or the Director's designee submit a Letter of Support which is found on the ESP website under the Applications / Reports Tab and the Officer Application item. (A director’s letter is not required by a Life Member but is optional)
  • A complete application must also include a Letter of Support from the Chapter President. (required of both Annual and Life Members)
  • The total National ESP Board composition should include a representation that is typical of the racial, gender and age diversity of Epsilon Sigma Phi that reflects linkages to state Extension administration, Extension off-campus faculty, Extension specialists and the other six Extension professional associations.
  • Chapters submit nominations to the National ESP Executive Director by April 1 for the Second Vice President and April 1 of even years for the Regional Vice President candidates in the Southern and North Central Regions and in the odd years for the Northeast Region and Western Region.
  • Candidates will be asked to address a specific question/statement, provided by the past president or president elect. Candidates will be asked for their response in a short video that will be provided to the chapters who will have the opportunity to vote for the candidate of their choice online.
  • Each chapter will be given the opportunity to cast a ballot. Chapter Presidents will be notified of the opportunity to vote. Votes will be weighted according to the number of delegates to which a chapter is entitled. (A chapter with 2 delegates will be counted twice)
  • Balloting will be done online between April 15th and May 15th with the results of the election being announced by June 1st.

The only campaigning for the National ESP Board office allowed is:

  • Nominee’s resume material will be made available to voting delegates on line by April 15th
  • Candidates’ materials will be listed in alpha order online where the election will take place
  • Candidates will present a video of themselves responding to the question that they have been provided
  • No additional campaigning will be done!

Epsilon Sigma Phi is a
501(c)3 non-profit organization.

55 Walton Place Drive
Newnan, GA 30263

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