Epsilon Sigma Phi
The Extension Professionals' Organization

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Installation of Chapter Officers

The following three installation ceremonies are provided as a reference. You will need to adapt or maybe author your own chapter ceremony.  If you have one to share, please send it to us so we can share it here on this site.


(This ceremony was used at the National level in 1999. This is a reference to adapt for your specific chapter.)

For this installation ceremony, I would like to use an analogy that compares Epsilon Sigma Phi (ESP) to a tree. We all enjoy the beauty of our trees throughout the year. During the spring and summer, we all enjoy the special colors provided by our trees and during this time of year our trees are enhanced by a variety of sparkling colored lights. I’m sure all of us hope our ESP tree is as beautiful as the trees we admire in the great outdoors.

The ESP officers who will serve next year are surely the main roots and trunk of our tree. They must serve as anchors and be the support that is needed to stabilize the tree itself. We must remember, however, that the trunk of our tree will grow only in proportion to the food supplied to the tree by our officers, committees and members. Each year a new ring of growth is added to a tree. The ring of growth for ESP this year was an excellent one and we hope the rings added in future years would continue to be as healthy.

(Name), as President for the coming year, it will be your responsibility to serve as the taproot of our tree. The taproot must go deep and be strong if our tree is to grow and withstand stormy weather and winds that may come our way. You will have the support of the other roots and trunk to assist you.

(Name), you are to serve as President Elect/Vice President for Chapter Relations. As you use the coming year to prepare for the role of President in the year, your root, like the President’s tap root, must go deep and be a strong anchor for our tree. The other officers will assist you in keeping our tree well nourished, but as one of the main roots, you must continue to hold firm and be a source of sustenance for our tree.

(Name), you will serve as Second Vice President for Professional Development for the coming year. You play a key role in coordinating the annual national conference and helping our members continue to develop and adding to the ring of growth on our tree.

(Names), you will be serving as the vice presidents of our organization. You have positions of great importance in providing an information flow from the national organization to each of the state chapters in your region and providing direction for our national committees. Just as the trunk of the tree conducts water and food to the leaves and supports the branches and their foliage, you must serve as the trunk of the ESP tree and provide consistent flow of information to our members.

(Name), you will be serving as the Immediate Past President. In this role and as chairman of the Membership Recruitment and Retention Committee, you will be responsible seeing that our tree continues to have viable branches (state chapters) and assist with getting new leaves (our members). Just as the branches support the leaves, we should see our chapters, the branches, as responsible for providing support for our members, the leaves of our tree.

Each and every leaf on our tree is important. The leaves, as we know, serve a very important place in the life of a tree--absorbing sunlight and transposing the energy into the nutrients the tree needs to grow. This process, called photosynthesis, is the same process that our members carry out when they learn new methods, new ideas and new research, and put this information to use in carrying out the many tasks involved in being a good Extension professional. The leaves of our tree begin as small buds and develop into fully-grown leaves. Some leaves drop off along the way, but most of them remain on the tree to reach full-blown beauty.

Some of our members drop their ESP membership, but most of our membership is stationary enough to create a wide area of knowledge and ability. The influence of our ESP members can be likened to the shadow cast by the tree. Often times the shadow is even bigger than the tree itself. I hope the shadow cast by our ESP members will reach all areas and spread its influence over Extension professionals who are not leaves on the tree. The members, like the leaves, are the lifeblood of the organization. I’m sure all of you in this room have a dream of how the ESP tree should look. My challenge for each of the ESP Officers is to determine the dreams of our members and make a dedicated effort to provide a common sense of direction and a picture of consistency for ESP.

As the ESP officers for the coming year, will you dedicate yourself to making this dream possible? If so, please answer I will.

Remember—Keep a green tree in your heart and perhaps the singing birds will come.

Written - December 1999 by Patricia Buchanan (IL)


The installing officer may be the chapter-outgoing president, or a visiting national officer. Request new officers to stand and face the installing officer. Officer: *Epsilon Sigma Phi, the Extension Professionals’ Organization, comprised of approximately 5,000 members nationwide, has made a significant difference in enhancing the competence of Extension professionals.

*The Chapter, organized in (enter date), stands tall in its contribution to the national purposes of promoting a team approach among its members, maintaining the ideals of the organization and establishing working relationships of genuine regard.

*The quality and quantity of the new members just initiated addresses the leadership style of the officers you have elected to provide leadership for this chapter. They have demonstrated their ability to be professional educators, individually and collectively, by building opportunities to strengthen relationships with all of you within the Extension System.

*Standing together they symbolize the way the officers of this chapter have worked together as an interdisciplinary team in the past, and will do so in the future. Through this kind of teamwork, lies their great power for accomplishment.

*This is the time when we feel the spirit of re-dedication; when we renew our loyalties, and once again pledge support to the officers you have elected.

*By the authority vested in me, it is my privilege to install each of you in the office to which you've been elected. (Say each person's name and the office. Also, if the chapter has a gavel, make a brief comment as the gavel is presented to the president.)

*And now, each of you members has a responsibility to promote within the Chapter an attitude of confidence, sincerity, and creativity. I challenge each of you to:

Remember every kindness done to you whatever its measure.

Remember praise by others won and pass it on with pleasure.

Remember every promise made and keep it to the letter.

Remember those who lend you aid and be a grateful debtor.

Remember all the happiness that comes your way in living.

Forget each worry and distress; be joyful and forgiving.

Remember good, remember truth, and you will find through age and youth, true joys and hearts to love you.

*Please join me now in congratulating the duly installed officers of Chapter of Epsilon Sigma Phi, the Extension Professionals’ Organization.



*Would each of you come forward as I call your name. -

President: _________________________________ 

Vice President: _____________________________

Secretary-Treasurer: _________________________

Past President: ______________________________

Annalist: __________________________________

Leaders come in all sizes, shapes, and ages. Leaders are made, not born. They develop much as a pearl does.

Starting with a grain of sand, the pearl adds layer upon layer of luster until it becomes a beautiful gem.

In much the same way, people become leaders, if they have the desire and determination to do so.

All people are unique individuals who, in order to become leaders, must first learn to become personally efficient and able to manage themselves.

They accept themselves for what they are, then concentrate on unfolding their personalities into the leaders they want to become.

They develop faith in themselves, in their abilities and goals, in diligent work, and in their ability to create in themselves the persons with whom they will be happy for the rest of their lives.

They develop respect for themselves, others, work, capabilities, and their ability to move out of the shadows in order to strive forward, making small possibilities into great achievements.

They develop courage to meet failure without defeat, forge ahead and when the "going gets tough," they stand up for what they believe is right, and to admit mistakes.

They take action by establishing goals, mapping out programs for reaching them, put first things first by setting priorities, do not become a slave to a system but create systems and make them work, and keep pressing ahead until the task is done and the goals reached.

Each of you has indicated that you are willing and ready to serve as a leader of (Chapter name) of Epsilon Sigma Phi.

You are hereby challenged to support and follow the Chapter policies and Constitution and Bylaws of ESP.

If you accept this charge, say (I will). I now declare you duly installed as the officers of (Chapter name), Epsilon Sigma Phi. Congratulations.

Epsilon Sigma Phi is a
501(c)3 non-profit organization.

55 Walton Place Drive
Newnan, GA 30263

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