Epsilon Sigma Phi
The Extension Professionals' Organization

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All chapter recognition awards are presented from data submitted by chapters in the Chapter Annual Report due on May 1 each year.

CHAPTER RECOGNITION PROGRAM

Membership participation and chapter organization and activities are a strength of Epsilon Sigma Phi. Chapters that provide beneficial opportunities for their members also find strong membership and growth. Two national chapter recognition programs, the Chapter of Merit and the Achievement in Chapter Membership, identify those chapters meeting ESP goals and providing professional development opportunities for members. The programs also serve as an evaluation tool for chapter leadership to learn more about how their chapter is performing.

Chapter of Merit

The Chapter of Merit recognition program was developed by the ESP National Board to provide recognition for those chapters who have put forth an exemplary effort to forward the cause of the Extension system and to provide professional development opportunities for their members.

Points are awarded based on how the application questions are in the Chapter Annual Report (see below). The categories evaluated reflect areas identified as important to develop and maintain a strong ESP chapter. The time frame for the ESP Chapter of Merit recognition is March 1 – February 28th of each year. Points for categories are Platinum Standard (40+) Gold Standard (35-40) Silver Standard (28-34) Bronze Standard (20-27). Chapters are recognized at the National ESP Conference.

The application questions (in the Chapter Annual Report) are below, however it is also a good idea to check on website to make sure the application has not changed.

Organization/Leadership

  • Chapter has a Constitution/By-Laws in place (Yes - 1 point, No - 0 points)
  • Chapter Has President, President-Elect and Treasurer (Yes – 1 point, No -0 points)
  • Chapter has following Committees:Professional Development Committee – (Yes 1 Point, No-0 points)
      • Scholarship, Grants and Recognition Committee - (Yes - 1 point, No-0 points)
      • Resource Development and Management Committee - (Yes - 1 point, No-0 points)
      • Membership Recruitment and Retention Committee - (Yes - 1 point, No-0 points)
      • Public Issues Committee - (Yes - 1 point, No-0 points)
      • Global Issues Committee - (Yes - 1 point, No-0 points)
      • Marketing Committee - (Yes - 1 point, No-0 points)
  • Officers are elected on a regular schedule - (Yes - 1 point, No-0 points)
  • Executive Board meets at least twice annually - (Yes - 1 point, No-0 points)
  • Leadership participates in the JCEP Leadership Conference - (1 point per attendee)
  • Leadership participates in the ESP National Council Meeting - (1 point if all official delegates attended)
  • Chapter dues are paid by the February 1 deadline - (Yes - 1 point, No 0-points)
  • Chapter participates in e-mentoring of other ESP Chapters - (Yes - 1 point, No 0-points

Scholarships, Grants and Recognition

  • Chapter provides recognition for membership in the following areas:
  • Distinguished Service Recognition - (Yes - 1 point, No 0 points)
  • Mid-Career Service Recognition - (Yes - 1 point, No - 0 points)
  • Early Career Service Recognition - (Yes - 1 point, No - 0 points)
  • Continued Service Recognition - (Yes - 1 point, No - 0 points)
  • International Service Recognition - (Yes - 1 point, No - 0 points)
  • Administrative Leadership Recognition - (Yes - 1 point, No - 0 points)
  • Visionary Leadership Recognition - (Yes - 1 point, No - 0 points)
  • Distinguished Team Recognition - (Yes - 1 point, No - 0 points)
  • Diversity Multicultural Individual - (Yes - 1 point, No - 0 points)
  • Diversity Multicultural Team Recognition - (Yes - 1 point, No - 0 points)
  • Retiree Service Recognition - (Yes - 1 point, No - 0 points)
  • Chapter provides recognition for Friends of Extension - (Yes - 1 point, No - 0 points)
  • Chapter presents Meritorious Support Recognition - (Yes - 1 point, No - 0 points)
  • Chapter submits nominees for the National Recognition Program - (Yes - 1 point, No - 0 points)
  • Chapter Votes in National Recognition Program for Regional and National Nominees – (Yes - 1 point, No - 0 points)
  • Chapter has submitted a request/received a Professional Development Grant - (Yes - 1 point, No - 0 points)

Member Recruitment and Retention

  • Chapter initiates new members every year - (Yes - 1 point, No - 0 points)
  • Chapter recruits Life Members from retiring members - (Yes - 1 point, No - 0 points)
  • Chapter collects annual dues from membership in a timely manner - (Yes - 1 point, No - 0 points)
  • Chapter has a website for membership information - (Yes - 1 point, No - 0 points)

Professional Development

  • Members participate in the ESP National Meeting - (1 point per member)
  • Member submit proposals to present at National Meeting - (Yes - 1 point, No - 0 points)
  • Members participate in JCEP Regional Leadership Conferences - (Yes - 1 point, No - 0 points)
  • Chapter publishes a newsletter - (1 point per issue)

Public Issues

  • Members participate in the Public Issues Leadership Development Conference (PILD) – (Yes - 1 point, No - 0 points)

Resource Development and Management

  • Chapter Provides Scholarships for members - (Yes - 1 point, No - 0 points)
  • Chapter supports the ESP Development Fund through the auction/donations - (Yes - 1 point, No - 0 points)
  • Chapter uses good financial practices in managing the chapter's resources - (Yes - 1 point, No - 0 points)

Global Relations

  • Chapter recognizes members for work in Global Issues - (Yes - 1 point, No - 0 points)

Achievement in Chapter Membership

The Achievement in Chapter Membership recognition program is a responsibility of the Membership Recruitment and Retention Committee. The objectives are to:

1. Recognize chapters’ growth in membership, including new annual and life members;

2. Recognize retention of current annual members;

3. Encourage systematic efforts to inform all potential members about membership opportunities.

The application process includes a chapter self-assessment of their membership activities (online application) and providing documentation of chapter membership recruitment and retention efforts (documentation is evaluated by the Membership Recruitment and Retention Committee.)

Online applications are part of the Chapter Annual Report due May 1 and should include activities and membership numbers from March 1st of the prior year through February 28th of the current year.

The categories evaluated reflect areas identified as important in the recruitment and retention of members, not total membership numbers.

Where membership numbers are used, they will be used to calculate a percentage of members gained or retained.

Points are awarded based on how the application questions are answered (see below), and are used to determine Platinum Standard (40+), Gold Standard (35-40), Silver Standard (28-34), or Bronze Standard (20-27).

The Membership Recruitment and Retention Committee may also choose to recognize a top chapter overall or a top chapter in each region, based on points earned. Chapters are recognized at the National ESP Conference.

Achievement in Chapter Membership Application

  • Does the Chapter have a Membership Chair or a Membership Committee - (Yes - 1 point, No - 0 points)
  • Did the Chapter have over 90% of their annual dues submitted by February 1? - (Yes - 1 point, No - 0 points)
  • Was an initiation ceremony held for new members? - (Yes – 1 point, No 0 points)
  • Was there an initiation ceremony for new Annual Members? (Yes – 1 point, No - 0 points)
  • Was there special recognition for new Life Members? (Yes – 1 point, No 0 - points)

Evidence of a defined membership campaign is added by attaching files to show what was done (up to two files can be uploaded; 2mb max)- (up to 20 points awarded; evaluation by the Membership Recruitment and Retention Committee)

The following evidence is added to your application at the National Office.

  • Number of Renewed/Annual Members this year -
  • Number of Renewed/Annual Members last year -
  • Number of new Life Members this year -
  • Number of members this year
  • Total members last year


Epsilon Sigma Phi is a
501(c)3 non-profit organization.


55 Walton Place Drive
Newnan, GA 30263
470-347-0394

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