Epsilon Sigma Phi |
The National ESP Board has directed the Executive Director and Committee Chairs to follow all guidelines related to deadlines established by committees and approved by the National ESP Board. These include but not limited to the following:
There have been times the above (and others) have not met the deadline. Chapters have been denied a vote at National ESP Council, nominations for recognition and scholarships have been disqualified, Chapters have not received consideration for chapter recognition etc.
After considerable discussion following recommendations were made.
At this time all of the submissions for officer nominations, chapter recognition, dues, scholarships and awards are being submitted electronically. The person submitting these items will receive an email notifying them that their information has been automatically been submitted. If no email confirmation is received, it is the responsibility of the individual submitting the documents to contact the ESP National Office for verification that the documents have been received. Some universities have restricted the receipt of emails that are automatically generated from being delivered or they are directed to “trash” or other locations within the mail service.
Each appeal of a situation should be handled on an individual basis based on facts from chapter, Executive Director and Committee Chair. Chapters or individuals wishing to appeal the decision of the ESP Executive Director must send a written email appeal to the Chair of Member Recruitment & Retention Committee for dues issues or chapter recognition issues with copies to ESP Executive Director and National ESP President within five working days after receipt of email notification from Executive Director of the decision stating situation and why their appeal should be considered.
In the case of an appeal issue regarding scholarships or recognition awards, Chapters or individuals wishing to appeal the decision of the ESP Executive Director must send a written email appeal to the Chair of Scholarships, Grants and Recognition Committee for dues issues with copies to ESP Executive Director and National ESP President within five working days after receipt of email notification from Executive Director of the decision stating situation and why their appeal should be considered.
In the case of an appeal issue regarding officer nominations or committee appointments, Chapters or individuals wishing to appeal the decision of the ESP Executive Director must send a written email appeal to the ESP National President with copies to ESP Executive Director within five working days after receipt of email notification from Executive Director of the decision stating situation and why their appeal should be considered. The chair of the appropriate Committee or the National President will immediately call a special meeting of the appropriate committee and will make written recommendation to the National ESP Board within one week of receipt of the appeal. In the case of officer nominations or committee appointment applications, the National President will confer with the National Board to reach a decision on the appeal.
The National ESP President will send written email response to the Chapter President within two days following Board Action on the recommendation from the Member Recruitment & Retention Committee.