Epsilon Sigma Phi
The Extension Professionals' Organization

ESP Appeal Process

The National ESP Board has directed the Executive Director and Committee Chairs to follow all guidelines related to deadlines established by committees and approved by the National ESP Board. These include but not limited to the following:

  1. February 1 Membership payment for members – establishes voting delegates at National ESP Council, eligibility for Scholarships, Grants and Recognition.
  2. Deadlines for scholarship applications for PILD Scholarships, Angus Professional Development Scholarships, Professional Development Grants – December 1.
  3. Deadline for additional Angus Professional Development Scholarships and Professional Development Grants – March 1.
  4. Deadline for nominations for National ESP Recognition submission of applications and the National Recognition Submission form – March 1
  5. Nominations for Regional Vice President and National 2nd Vice President candidates – April 1.
  6. Applications to serve on National Committees – April 1 Deadline for additional Angus Professional Development Scholarships, Redinger Leadership Scholarships and Professional Development Grants – May 1.
  7. May 1 Deadline for National ESP Chapter Recognition Awards (Chapter of Merit and Achievement in Chapter Membership)

There have been times the above (and others) have not met the deadline. Chapters have been denied a vote at National ESP Council, nominations for recognition and scholarships have been disqualified, Chapters have not received consideration for chapter recognition etc.

After considerable discussion following recommendations were made.

  1. These recommendations suggest a process where action by the Chapter, Committee Chair, and Executive Director address the issue to prevent or lessen missed deadlines.
  2. Both the chapter (sender) and the Committee Chair or Executive Director (receiver) must make notification to the other party of materials sent or received.
  3. The assumption is that most information will be sent electronically and, in some cases, hard copy will be sent in addition.

Chapter Submission Procedure

At this time all of the submissions for officer nominations, chapter recognition, dues, scholarships and awards are being submitted electronically. The person submitting these items will receive an email notifying them that their information has been automatically been submitted. If no email confirmation is received, it is the responsibility of the individual submitting the documents to contact the ESP National Office for verification that the documents have been received. Some universities have restricted the receipt of emails that are automatically generated from being delivered or they are directed to “trash” or other locations within the mail service.

Appeal Process - for those situations not listed above.

Each appeal of a situation should be handled on an individual basis based on facts from chapter, Executive Director and Committee Chair. Chapters or individuals wishing to appeal the decision of the ESP Executive Director must send a written email appeal to the Chair of Member Recruitment & Retention Committee for dues issues or chapter recognition issues with copies to ESP Executive Director and National ESP President within five working days after receipt of email notification from Executive Director of the decision stating situation and why their appeal should be considered.

In the case of an appeal issue regarding scholarships or recognition awards, Chapters or individuals wishing to appeal the decision of the ESP Executive Director must send a written email appeal to the Chair of Scholarships, Grants and Recognition Committee for dues issues with copies to ESP Executive Director and National ESP President within five working days after receipt of email notification from Executive Director of the decision stating situation and why their appeal should be considered.

In the case of an appeal issue regarding officer nominations or committee appointments, Chapters or individuals wishing to appeal the decision of the ESP Executive Director must send a written email appeal to the ESP National President with copies to ESP Executive Director within five working days after receipt of email notification from Executive Director of the decision stating situation and why their appeal should be considered. The chair of the appropriate Committee or the National President will immediately call a special meeting of the appropriate committee and will make written recommendation to the National ESP Board within one week of receipt of the appeal. In the case of officer nominations or committee appointment applications, the National President will confer with the National Board to reach a decision on the appeal.

The National ESP President will send written email response to the Chapter President within two days following Board Action on the recommendation from the Member Recruitment & Retention Committee.


Epsilon Sigma Phi is a
501(c)3 non-profit organization.


55 Walton Place Drive
Newnan, GA 30263
470-347-0394

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