Epsilon Sigma Phi Invites You To Become Involved..... D-5
Section E Member Services Including Scholarships, Mini-Grants and Recognition Program
Committee Purpose and Responsibilities..... E-2
Mini-Grant
National ESP Professionalism Mini-Grant Program..... E-3
Scholarships
National Richard R. Angus Professionalism Scholarship Program..... E-5
Mike McKinney Public Issues Scholarship Program..... E-7
National ESP Public Issues/Leadership Development Conference Scholarship Program.....E-8
National ESP Administrative Scholarship Program..... E-9
Life Member Conference Registration
National Life Member Registration Reduction..... E-10
Recognition
General Information: Epsilon Sigma Phi Recognition Program.....E-11
Recognition Summary.....E-15
National Recognition
National Distinguished Service Ruby Recognition.....E-18
National Friend of Extension Recognition.....E-18
Distinguished Service Recognition.....E-19
Administrative Leadership Recognition.....E-19
Diversity Individual and Team Recognition..... E-19
Mid-Career Service Recognition..... E-21
Early Career Recognition..... E-21
International Service Recognition..... E-21
Team Recognition..... E-22
Continued Excellence Recognition..... E-22
Visionary Leadership Recognition..... E-22
Chapter Member Recognition
Distinguished Service Recognition..... E-23
Friend of Extension Recognition..... E-23
Administrative Leadership Recognition..... E-23
Diversity Recognition..... E-24
Mid-Career Service Recognition..... E-25
Early Career Service Recognition..... E-25
International Service Recognition..... E-25
Team Recognition..... E-26
Continued Excellence Recognition..... E-26
Visionary Leadership Recognition..... E-26
Meritorious Support Service Recognition..... E-26
Retiree Service Recognition..... E-27
25-Year Tenure Recognition..... E-27
Certificates
New Annual and Life Members..... E-27
Generic Awards..... E-27
Retirement Recognition..... E-27
Chapter Recognition
Achievement in Chapter Membership Recognition Form..... E-28
Achievement in Chapter Membership Recognition Criteria..... E-298
Achievement in Chapter Membership Recognition Scorecard..... E-30
Chapter of Merit Recognition Program..... E-32
Chapter of Merit Recognition Score Card..... E-33
Forms
National ESP Professionalism Mini-Grant Application..... E-34
National ESP Richard R. Angus Professionalism Scholarship Application..... E-36
National ESP Public Issues/Leadership Development Conference Scholarship Application.....E-38
McKinney Public Issues Scholarship Application..... E-39
National ESP Administrative Scholarship Application..... E-40
National/Regional Recognition Transmittal Form..... E-41
State DSA Nomination Form..... E-42
Chapter Certificate Order Form..... E-43
Section F Membership Recruitment and Retention and Chapter Relations
Introduction and Purpose..... F-2
The Chapter Membership Retention and Recruitment Chair.....F-4
All About Epsilon Sigma Phi.....F-5
Procedure for Membership.....F-7
How Is Membership Established?.....F-8
Additional Membership Ideas..... F-9
Chapter Case Study of a Success in the Annual Membership Drive..... F-10
How Is Membership Maintained?..... F-11
Member Support for Epsilon Sigma Phi.....F-11
Tips for Keeping Life Members..... F-12
How Membership Records Are Kept..... F-14
Guidelines for Re-Activating a Chapter..... F-15
Guidelines for Supporting "At-Risk" Chapters..... F-18
APPENDIX A: MEMBERSHIP MATERIALS..... F-20
A Futures Perspective: "Life After Initiation"..... F-21
Sample Letters:
Invitation to Membership"..... F-23
Retiree Contact..... F-24
Dues Reminder..... F-25
Former Member Contact..... F-25
Transfer Contact..... F-26
Invitation to Attend..... F-27
Epsilon Sigma Phi Application/Nomination..... F-27
APPENDIX B: SCORE CARD.....F-30
Recruitment & Retention: How Does Your Chapter Score?.....F-31
APPENDIX C: MENTORING..... F-34
Mentoring Needs for Extension Professionals..... F-35
Section G Professional Development
Committee Purpose and Responsibilities.....G-2
JCEP Regional Leadership Workshops.....G-3
Section H Public Issues
Committee Purpose and Responsibilities..... H-2
Public Issues Leadership Development (PILD) Workshop..... H-3
Section I Resource Development and Management
Committee Purpose and Responsibilities..... I-2
National ESP Development Fund..... I-3
Section J National Board
Duties of National Board Members..... J-2
Guidelines for Officer Nomination and Elections..... J-5
Epsilon Sigma Phi Leadership Rotation..... J-7
National Second Vice President and Regional..... Vice President Nomination Form..... J-8
Regional Newsletter..... J-9
Joint Council of Extension Professionals..... J-10
Conducting the National Council Annual Meeting..... J-12
National Council Voting Delegate Transportation Reimbursement Request..... J-13
Regional Workshop Information..... J-14
Meeting Reimbursement Policy..... J-15
Regional Workshop Expense Reimbursement Request..... J-16
Section L Conferences
National Conference Guidelines..... L-2
Bid Guidelines for Hosting National Conference..... L-6
Host Chapter Duties for National Conference..... L-9
Host Chapter Responsibilities for the National Awards Recognition Banquet..... L-12
Responsibilities for the Scholarship Auction at the National Conference..... L-13
Section M Membership and Dues
Introduction and Purpose..... M-2
Section N Chapter Information
Building Strong ESP Chapters..... N-2
Strategies for Excellence..... N-3
Criteria for Chapter Self-Evaluation..... N-5
Chapter Self-Evaluation Form..... N-6
Recruitment & Retention: How Does Your Chapter Score?..... N-8
Chapter Recognition
Chapter of Merit Program..... N-11
Chapter of Merit Program Report Form..... N-12
Achievement in Chapter Membership Recognition Form and Application..... N-13
Achievement in Chapter Membership Recognition Criteria..... N-14
Achievement in Chapter Membership Recognition Score Card..... N-15
Chapter Officers:
Guidelines for Chapter Officers..... N-17
Guidelines for Chapter Committees..... N-21
New Chapter Officers Report Form..... N-24
List of Chapter Committee Contacts Form..... N-25
Relationship of Chapter Officers to National Office..... N-27
Process for National ESP Executive Director Evaluation..... N-28
Assessment Form for National Executive Director..... N-29
Chapter Financial Management and Dues Payment
The Chapter Treasurer..... N-31
Sample Budget..... N-32
Sample Expense Voucher..... N-33
Policy for Payment of National Dues..... N-34
Information for Chapter Treasurer..... N-34
Treasurer Do's and Don'ts..... N-35
Dues Report Form..... N-36
How to Submit Dues and Information..... N-37
Form AA - Cover Sheet to Attach to Due Reports..... N-39
Add and Reinstatement Form..... N-40
Transfer of Membership Forms..... N-41
Ceremonies
New Member Initiation Ceremony..... N-42
Installation of Officers..... N-44
Memorial Services..... N-49
National Office Support to Chapters
Guidelines for National Officer Visit..... N-54
Chapter Request for National Office Visit..... N-55
Submitting a Chapter News Story for Epsilon Sigma Phi Newsletter..... N-56
Section O National Office
Executive Director Position Description..... O-2
Operations Agreement..... O-5
Executive Director Search
Executive Director Search and Selection Process..... O-6
Executive Director Position Announcement..... O-7
Process for Evaluation of Executive Director..... O-9
Executive Director Self-Evaluation..... O-10
National Newsletter..... O-14
Submitting a News Story for Epsilon Sigma Phi Newsletter..... O-15
Section P Marketing and Promotion
Marketing Committee Charge..... P-2
Marketing Ideas..... P-3
Supplies and Memorabilia
Supplies/Resources Available from National Office..... P-4
Supply/Resource Order Form..... P-6